EMEYF’s organisational structure

EMEYFers work together to keep our community alive and well. To make sure that things run smoothly we
make collective decisions at our gatherings: AM (Annual Meeting, usually in the Autumn) and SG (Spring
Gathering). Our Communications Committee keep EMEYF running between gatherings.

Communications committee

There are usually 8 people on Communications Committee (CC), and they each have their own roles:

  • Two Co-Clerks. Clerks convene CC and are responsible for finding the sense of the meeting in business sessions and writing minutes.
  • Two Elders. Elders look after the spiritual well being of CC and EMEYF as a whole.
  • A Gatherings Coordinator. They help with the organization of gatherings and are a link between CC and the Spring Gathering Planning Committee.
  • A Treasurer. They look after our money.
  • A Fundraising Treasurer. They make sure we get money.
  • And our Secretary, who offers administrative support.

Trustees

The Treasurer, the Fundraising Treasurer and one or two other people are part of the Trustees. These are
the people who are legally responsible for whatever happens at EMEYF and make sure we are registered
as a charity.

Representatives

We send representatives to EMES, and to QCEA. These people help sustain our relationship with these organisations, attend their events, tell them what is going on in EMEYF and vice versa.

Other Roles

  • Our Living Archives Project coordinator
  • Willy and Penn Editor

Short-term Committees

The people who serve in the roles mentioned above are usually appointed for three years (although they
can step out earlier if they want to, of course). Apart from them, we have two committees that exist for
shorter periods of time:

  • The Spring Gathering Planning Committee is usually appointed at Spring Gathering the year before.
  • We appoint a Nominations Committee at each of our events to serve for the duration of that gathering. They carefully consider names for any open positions and bring back their nominations to the rest of the gathering. The gathering then appoints (or not) the new role holders.
  • We also appoint Gathering Elders and an Epistle Committee at our Spring Gathering.